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This person needs to work hard with the facility technology team to assure that:
This person needs to work hard with the facility technology team to assure that:
-AV equipment is adequate and full functional
-AV equipment is adequate and full functional
-Good Wifi connectivity for guests and staff
-Good Wifi connectivity for guests and staff
-Load and prepare all slideshow presentations
-Load and prepare all slideshow presentations
-Collect any remote presentations ie. video etc  
-Collect any remote presentations ie. video etc  
-Setup any special equipment
-Setup any special equipment



Revision as of 18:14, 14 September 2019

Schools on Internet Governance (SIG)

This is the wiki of the IGF Dynamic Coalition Schools on Internet Governance.

You are welcome to contribute. To do so please request an account via contact@igschools.net.



List of Schools

European School of Internet Governance Contact Sandra

Indian School of Internet Governance Contact Satish Babu

Southern School of Internet Governance Contact Olga Cavalli

North American School of Internet Governance Contact Glenn McKnight and Eduardo Diaz

Middle East School of Internet Governance

Operations Manual to Operate a School of Internet Governance

Introduction

The delivery of a successful Internet Governance school (regardless the length) requires a substantial amount of planning and execution to be successful. Most schools have been the inspiration and dedication of a small determined group of individuals inventing the process of operating a school by trial and error. The goal of this document is to provide key ideas to setup and run a successful school. Obviously the granularity of a school is a reflection of the personality type of the founder. No single answer is completely right or wrong but lots of shades of grey


Operations Plan

Recruitment of Core Team

Roles and Responsibilities of Core Team

Chair or Project Manager A critical role of the Chair or Project Manager is provide a 50,000 foot perspective of the entire process, timelines, budget and sponsorship. He or she would work with the various volunteers to make sure none of the aspects of the project from long term planning,event troubleshooting and post reporting and followup. Depending on the number of volunteers or early formation of the school. the chair may need to wear many hats Key Skills and Experience -Attended school of Internet Governance

-Proven project management experience

-Access to arms length bank account -

Tasks -Determine the date and duration of the school

-Determine the city and physical location of the delivery of the course

-Sign all contracts with sponsors, facility, hotels, rental stores, etc

-Assemble a full complimentary team

-Prepare all letters of acceptance for students with their hotel details for VISA purposes

Director of Academic Programme

This department is responsible for: - reviewing the previous school year survey responses on the various speakers and topics, - generate a list of potential topics - review the other schools topics in order to come up with a draft schedule - Interface with the Director of Fundraising and Sponsorship on speaker slots - Open call for moderators and speakers for the event - Listen to feedback from proposed Moderators and speakers


== == Director of Technical Services == ==


This person needs to work hard with the facility technology team to assure that:

-AV equipment is adequate and full functional

-Good Wifi connectivity for guests and staff

-Load and prepare all slideshow presentations

-Collect any remote presentations ie. video etc

-Setup any special equipment

See Job Description

Sponsorship ==

A critical part of any school if

Sponsorship/Grant Requests are an important task that requires a significant amount of time to raise the necessary funds to operate successfully. Many of the sponsors have rigid requirements and payment processes to obtain the funds. Sponsors demand by sponsorship contract the following -Signed sponsorship agreement -Showcase on website, printed materials and signage of the company sponsorship -Speaking opportunities at the event -Clarify what restrictions you will have on the use of the funds

Suggestions -Creation of a Sponsorship Q and A document( See Q and A document) -Creation of a well written letter of introduction with timelines and sponsorship request -Send invoice and details for bank wire transfer

Fellowship

The fellowship application should be made available six months in advance of the Month One- Creation of Fellowship Application Form ( See Google Form) Month One- Establish fellowship selection committee Month One to Three- Promote and Open Fellowship Month Four- Selection of fellows Month Four- Send letter of acceptance and detail the type of fellowship , partial, full or other( Letter should be adequate for Visa ( See same Letter)



Promotion and Advertising

Month One- Obtain domain name of IG School and Facebook Group Month 1-12- Updates on websites Month 4- Press Release announcing the fellowship selection


Logistics

Sign lease for school Organize necessary equipment, WIFI, AV, Livestream, equipment rentals Booking Hotels for staff, fellows and speakers Booking Airfares Design for website, logos etc Design and order banners, signage, fellow shirts/hats/bags


Evaluation and Reporting

The feedback by everyone involved with the delivery of a IG School is critical to learn from what worked and what didn't work

See Evaluation