North American School of Internet Governance (NASIG): Difference between revisions
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= Operations Manual to Operate a School of Internet Governance = | |||
== Introduction == | |||
The delivery of a successful Internet Governance school (regardless the length) requires a substantial amount of planning and execution to be successful. Most schools have been the inspiration and dedication of a small determined group of individuals inventing the process of operating a school by trial and error. | The delivery of a successful Internet Governance school (regardless the length) requires a substantial amount of planning and execution to be successful. Most schools have been the inspiration and dedication of a small determined group of individuals inventing the process of operating a school by trial and error. | ||
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== Operations Plan == | |||
== Recruitment of Core Team == | |||
Roles and Responsibilities of Core Team | Roles and Responsibilities of Core Team | ||
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ADD | ADD | ||
===Chair or Project Manager=== | |||
A critical role of the Chair or Project Manager is provide a 50,000 foot perspective of the entire process, timelines, budget and sponsorship. He or she would work with the various volunteers to make sure none of the aspects of the project from long term planning,event troubleshooting and post reporting and followup. Depending on the number of volunteers or early formation of the school. the chair may need to wear many hats. | A critical role of the Chair or Project Manager is provide a 50,000 foot perspective of the entire process, timelines, budget and sponsorship. He or she would work with the various volunteers to make sure none of the aspects of the project from long term planning,event troubleshooting and post reporting and followup. Depending on the number of volunteers or early formation of the school. the chair may need to wear many hats. | ||
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*Prepare all letters of acceptance for students with their hotel details for VISA purposes | *Prepare all letters of acceptance for students with their hotel details for VISA purposes | ||
=== Director of Academic Programme === | |||
Scope of Group | Scope of Group | ||
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*Listen to feedback from proposed Moderators and speakers | *Listen to feedback from proposed Moderators and speakers | ||
=== Director of Sponsorship === | |||
Mandate of Group | Mandate of Group | ||
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*Send invoice and details for bank wire transfer | *Send invoice and details for bank wire transfer | ||
===Lead for Technical Services === | |||
This person needs to work hard with the facility technology team to assure that: | This person needs to work hard with the facility technology team to assure that: | ||
*AV equipment is adequate and full functional | *AV equipment is adequate and full functional | ||
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[[See Job Description]] | [[See Job Description]] | ||
=== Director of Logistics === | |||
Scope | Scope | ||
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*Design and order banners, signage, fellow shirts/hats/bags | *Design and order banners, signage, fellow shirts/hats/bags | ||
== Fellowship == | |||
The fellowship application should be made available six months in advance of the | The fellowship application should be made available six months in advance of the | ||
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Month Four- Send letter of acceptance and detail the type of fellowship , partial, full or other( Letter should be adequate for Visa ( See same Letter) | Month Four- Send letter of acceptance and detail the type of fellowship , partial, full or other( Letter should be adequate for Visa ( See same Letter) | ||
== Communications == | |||
Scope | Scope | ||
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Month 10- Create an Orientation Guide | Month 10- Create an Orientation Guide | ||
== Evaluation and Reporting == | |||
The feedback by everyone involved with the delivery of a IG School is critical to learn from what worked and what didn't work | The feedback by everyone involved with the delivery of a IG School is critical to learn from what worked and what didn't work | ||
See [https://forms.gle/9rqE8WTAPEvAKTeeA Evaluation] | See [https://forms.gle/9rqE8WTAPEvAKTeeA Evaluation] | ||
Revision as of 16:28, 26 September 2019
Operations Manual to Operate a School of Internet Governance
Introduction
The delivery of a successful Internet Governance school (regardless the length) requires a substantial amount of planning and execution to be successful. Most schools have been the inspiration and dedication of a small determined group of individuals inventing the process of operating a school by trial and error. The goal of this document is to provide key ideas to setup and run a successful school. Obviously the granularity of a school is a reflection of the personality type of the founder. No single answer is completely right or wrong but lots of shades of grey
Operations Plan
Recruitment of Core Team
Roles and Responsibilities of Core Team
The structure of the volunteer pool is vital in the success of any activity.
Here is an example of NASIG Puerto Rico Organizational chart
-0.jpg)
Charter of Group ADD
Chair or Project Manager
A critical role of the Chair or Project Manager is provide a 50,000 foot perspective of the entire process, timelines, budget and sponsorship. He or she would work with the various volunteers to make sure none of the aspects of the project from long term planning,event troubleshooting and post reporting and followup. Depending on the number of volunteers or early formation of the school. the chair may need to wear many hats.
Key Skills and Experience
- Attended school of Internet Governance
- Proven project management experience
- Access to arms length bank account
Tasks
- Determine the date and duration of the school
- Determine the city and physical location of the delivery of the course
- Sign all contracts with sponsors, facility, hotels, rental stores, etc
- Assemble a full complimentary team
- Prepare all letters of acceptance for students with their hotel details for VISA purposes
Director of Academic Programme
Scope of Group
-2.jpg)
This department is responsible for:
- reviewing the previous school year survey responses on the various speakers and topics,
- generate a list of potential topics
- review the other schools topics in order to come up with a draft schedule
- Interface with the Director of Fundraising and Sponsorship on speaker slots
- Open call for moderators and speakers for the event
- Listen to feedback from proposed Moderators and speakers
Director of Sponsorship
Mandate of Group
-1.jpg)
A critical part of any school is raising money to help ofset the cost of running a school
Various models exist:
- Fee based
- Fee based and subsidies
- Full fellowships
Sponsorship/Grant Requests are an important task that requires a significant amount of time to raise the necessary funds to operate successfully. Many of the sponsors have rigid requirements and payment processes to obtain the funds.
Sponsors demand by sponsorship contract the following:
- Signed sponsorship agreement
- Showcase on website, printed materials and signage of the company sponsorship
- Speaking opportunities at the event
- Clarify what restrictions you will have on the use of the funds
Suggestions
- Creation of a Sponsorship Q & A document( See Q and A document)
- Creation of a well written letter of introduction with timelines and sponsorship request
- Send invoice and details for bank wire transfer
Lead for Technical Services
This person needs to work hard with the facility technology team to assure that:
- AV equipment is adequate and full functional
- Good Wifi connectivity for guests and staff
- Load and prepare all slideshow presentations
- Collect any remote presentations ie. video etc
- Setup any special equipment
Director of Logistics
Scope
-3.jpg)
- Organize necessary equipment, WIFI, AV, Livestream, equipment rentals
- Booking Hotels for staff, fellows and speakers
- Booking Airfares
- Design for website, logos etc
- Design and order banners, signage, fellow shirts/hats/bags
Fellowship
The fellowship application should be made available six months in advance of the
Month One- Creation of Fellowship Application Form (See Google Form)
Month One- Establish fellowship selection committee
Month One to Three- Promote and Open Fellowship
Month Four- Selection of fellows
Month Four- Send letter of acceptance and detail the type of fellowship , partial, full or other( Letter should be adequate for Visa ( See same Letter)
Communications
Scope
-4.jpg)
The promotion and advertising of the event has various phases with different target audiences
Timelines
Month One- Obtain domain name of IG School and Facebook Group, Twitter Hashtag
Month 1-12: Website and Facebook
- Updates on websites and Facebook
- Create a information kit/guide for the fellows and speakers which include maps, contact names and numbers, programme etc See sample
Month 4- Press Release announcing the fellowship selection
Month 10- Create an Orientation Guide
Evaluation and Reporting
The feedback by everyone involved with the delivery of a IG School is critical to learn from what worked and what didn't work
See Evaluation